KB Article: How to Sync a SharePoint Document Library to File Explorer

Overview

Syncing a SharePoint document library allows you to access your department files directly in File Explorer (Windows) or Finder (Mac). This creates a local folder that stays in sync with SharePoint automatically.

Follow the steps below to set up the sync.

1. Open Your SharePoint Site

1. Open a web browser (Chrome, Edge, or Firefox).

2. Go to your company SharePoint site:
   https://calgiant.sharepoint.com

3. Sign in if prompted.

2. Navigate to Your Department Document Library

1. From the SharePoint homepage, select your department site.

2. Click on the Document Library that you want to sync.

   • Example: Shared Documents, Operations, IT Library, etc.

3. Start the Sync Process

1. At the top of the document library, locate and click the Sync button.

   • The icon looks like two rotating arrows.

2. Your browser may ask for permission to open OneDrive.

   • Click Allow or Open Microsoft OneDrive.

4. OneDrive Will Launch

1. OneDrive will open automatically on your computer.

2. You may see a pop-up asking if you want to sync this folder.

   • Click Sync Now or Open Microsoft OneDrive.

3. OneDrive will begin connecting the SharePoint library to your device.

5. Access the Synced Folder in File Explorer

Once syncing is complete:

• Open File Explorer (Windows)

• Look for a new folder under CalGiant or Company Name – [Department]

• You will now see and access your SharePoint files directly from your computer

All changes you make locally will automatically sync back to SharePoint.

Need Help?

If you receive any errors or the sync button does not work, contact the IT department and provide:

• Your computer name

• The SharePoint library you're trying to sync

• A screenshot of any error message